Custom Statuses

The default statuses work for most teams, but you can customize them to match your specific workflow.

Managing Statuses

To manage your statuses:

1. Go to Settings → Statuses
2. Here you can:
   • Create new statuses
   • Edit existing statuses
   • Reorder statuses
   • Delete unused statuses

Creating a Status

Click New Status and configure:

Name

A clear, concise name. Good examples:

• "Needs Info" (for posts needing clarification)
• "Backlog" (for triaged but not prioritized)
• "Blocked" (for items waiting on dependencies)

Color

Choose a color that makes sense:

• Blue for active/in progress
• Yellow for attention needed
• Green for done
• Gray for closed/inactive

Category

Assign to a category:

• Active — Work is ongoing
• Complete — Work is done
• Closed — No action planned

Show on Roadmap

Toggle whether posts with this status appear on your public roadmap.

Custom Workflow Examples

Startup (Simple)

• Open
• Building
• Shipped
• Not Now

Product Team (Detailed)

• New
• Triaged
• Needs Research
• Planned
• In Development
• In Review
• Released
• Won't Do

Agency (Client-Focused)

• Submitted
• Under Review
• Approved
• In Progress
• Client Review
• Deployed
• Declined

Reordering Statuses

Drag and drop statuses to reorder them. The order affects:

• The dropdown menu when changing status
• Roadmap column order

Editing Statuses

Click any status to edit:

• Change the name
• Update the color
• Move to a different category
• Toggle roadmap visibility

Existing posts keep the status — nothing breaks.

Deleting Statuses

You can delete statuses that aren't in use. If posts exist with that status:

• You'll be prompted to move them to another status
• Or the deletion will be blocked

Default Status

One status is marked as the default. New posts automatically get this status. Usually this is "Open" or "New".

To change the default:

1. Edit the status you want as default
2. Toggle "Set as default"

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